4Cs AGM minutes 19/07/2025

 4Cs AGM 

19 th July 2025 

St Peter’s Sports & Social Club, Netherseal 

Committee Present:

Mark Chapman – Chairman

Sarah Noble - Secretary

Sue Woodward – Treasurer

Sandra Roberts – Events Co-Ordinator

John Beresford – Rally Secretary

Shelly Pointon – Social Secretary

Minutes taken by Julie Galliers

The meeting was called to order at 3:10 pm by the Meeting Chair (MC), who welcomed all

22 members in attendance and advised that the meeting would be recorded – no objections

were raised.

Apologies

(MC) reported no apologies had been received.

Minutes and Actions of the last AGM

All outstanding actions from the last AGM were discussed as follows:

Action: Paul Roberts asked for Fort Ways Rally to be added to the events list.  

Outcome: This rally has been reinstated to the events list.

Action: Lynn raised the issue of requesting more support on the stalls at fundraising events.

Outcome: A New rota list has been introduced going forward.

Action: Graham Brown asked if all rallies could be added in advance for 12 months to the

Facebook page.

Outcome: No plans to implement this at the moment, but will have ongoing reviews.

Action: Julie Galliers suggested sending out previous AGM minutes along with committee

reports to all members ahead of future meetings.

Outcome: This will be reviewed going forward.

Action: The committee will investigate the possibility of purchasing a gas fire pit or

alternative heat source for the club to use in the social tent during the winter rallies.

Outcome: It has been agreed that this will not be pursued due to landowners not allowing

open fires.

Action: The committee will continue to develop how the club communicates via social

media and review the best way forward. Outcome: Ongoing.

All other minutes and committee reports for 2023 were agreed upon as a true and accurate

record.

Chairmans Report 

(MC) thanked the members for their continued support to the club and also thanked the

committee for their unwavering support over the past 12 months.  He welcomed Sarah

Noble to the committee as Secretary, with Sandra Roberts becoming Events Co-ordinator. 

(Please see full report)

Secretary’s Report

(SN) gave her first report in her new role and asked you all to bear with her while she settles

in. Reported that the website was still being updated, along with member contact details

which she asked if people could complete the forms available in the meeting. (SN) asked

that in order for photos and videos to be used on the website could members please

complete the agreement form, also available in the meeting. Please also complete the new

volunteer form for help at the Coppice Steam Rally on the stand. 

Any suggestions/complaints for the club, please contact Sarah directly.

Treasurer’s Report

(SW) reported there is a balance of £8584.12 at the end of the year, minus £2770.79 being

raised and given to Air Ambulance with a current balance of £5813.33.  (SW) is happy with

the club funds and reported that we are financially stable going forward.

Rally Secretary’s Report

(JB) wanted to thank all the members for their continued support with the rallies and for

letting him do his role over the last 6/7 years and would now be stepping down from his

role, but would still be around until a new volunteer was appointed. (JB) confirmed that he

has booked all the rallies for 2026 and they were available for members to see during the

meeting.

Social Secretary’s Report

(SP) reported that feedback from members on social events remains positive and that the 6

rallies per year, providing food for members, will continue. Shelly and Sarah will be

renewing their food hygiene certificate. (SP) asked that members who smoke/vape be

mindful of this and do it away from where other members are eating/preparing food.  Also,

can members ensure that when collecting food that they are wearing tops.

Events Co-ordinator Report

Having stepped down as Secretary (SR) has taken on the new role as Events Co-ordinator

and has asked that any ideas members have for rallies, new and old please let her know.

Re-Election of Committee

The committee stood down.

The committee were welcomed back to stand for another 12months with the following

changes:

Mark Chapman re-elected as Chairman

Sue Woodward re-elected as Treasurer 

Shelley Pointon re-elected as Social Secretary

John Beresford stepped down as Rally Secretary and (MC) thanked him for all his hard work

over the past 6/7 years, which has been invaluable to the club.  Paul Callaghan has been

nominated for this role and was elected to take over.

Sarah Noble was elected to take over the role of Secretary

Sandra Roberts was elected to the new role of Events Co-ordinator.

(MC) Welcomed the new committee, which will stand for the next 12 months.

AOB

(MC) advised members that the new club clothing range was now available to view via the

website, and all orders can be placed on the Facebook page. Graham Brown asked if the

club would look at paying the postage for bulk orders.

Action: The committee will discuss this in more depth to see if this is viable.

(MC) Raised an issue that he has been made aware of that concerns a member of the club

being unhappy with the direction the club is heading. Although unaware of who this

member is, the committee as a whole encourages this person to please discuss their

concerns with them so we can resolve any issues.

Sarah Davies asked if the club still does a free weekend for prospective new members. (MC)

explained that this is no longer available due to the insurance only covering paid-up

members.

Graham Brown invited the club members to the Honda Owners Club East Midlands Rally in

July 2026.

Neil Davies asked about the hiring of halls for club rallies. Does this get added to the rally

fee?  (MC) explained that the club pays for the hire of any halls.  

(MC) asked for anyone with any suggestions for future rally venues to contact Paul

Callaghan.

(MC) shared the sad news that Keith Prince had passed away and wanted to send flowers to

his wife from the club.  A vote was taken and agreed upon by all as a lovely idea.

Sharon Whitfield asked if the club could look at more venues with EHU. (MC) happy to do

this, but a lot will depend on numbers as some sites have a minimum number of units.

Action: Paul Callaghan and the committee to look at this going forward.

Lynn Beresford asked about playing bingo when children are at the rally, as people have

complained that they can’t do this. (MC) explained again that the committee had previously

debated this, and a decision was made that when children attend a rally that bingo would

not be played. This is in line with the Gambling Commission's legislation. 

John Beresford asked if this applies to the Blackout game. After discussion with the

members, it was agreed that as this comes under the same legislation that this too would

not be played when children attend a rally.

Paul Roberts asked why the Moira rally is not on the schedule for 2026. (SN) explained that

it is due to a lack of interest and the time of year.

(MC) explained that there is currently no holiday rally for 2026, this is due to the Wales

holiday this year having to be cancelled due to a lack of interest. If anyone has any

ideas/suggestions for this, please contact Paul Callaghan.

No other issues were raised, and the meeting concluded at 4.30 pm.

Next AGM meeting 15 th May 2026 @3pm – Netherseal Social Club